The outlines of registration procedures are sketched below. For the complete text of all registration-related procedures you are referred to the Registration Regulations.
1 Confirmation of birth
Birth confirmation of foals must be done online via Mijn KFPS. Following the registration of a stud service a digital Birth notification will be drawn up under Mijn KFPS for the mare in question. After the birth of the foal this notification can be completed and sent off (digitally). On receipt of the notification the owner will receive a confirmation via email and the Birth confirmation will be processed in Mijn KFPS. This Birth confirmation form can be downloaded from Mijn KFPS and must be completed by a KFPS official or veterinarian after identification (chipping) of the foal. The KFPS must receive notification within 14 days of the birth of a foal.
If an owner is not in a position to send a Birth notification via email it is possible to ask the KFPS for a paper version of the Birth notification, for which an administration fee must be paid.
Some countries have different procedures for registration. If this is the case the breeding association in question should be contacted.
2 Identification and registration
Final registration will take place after the foal has been given a chip/transponder. Foals must be chipped within six months of birth. Micro-chipping can be carried out during KFPS examinations/breeding days or by a veterinarian. At the moment of chipping the foal´s Birth confirmation must be handed over to the passport consultant or veterinarian who will send the completed form to the KFPS. On the basis of the fully completed Birth confirmation the KFPS will issue a Studbook Certificate (for members only) and for European countries an Equine Passport will be issued and forwarded to the owner.
In some cases it will be necessary to conduct parentage verification (via DNA testing) before a foal can be registered. This may apply in cases when the service was not or too late reported to the KFPS, date of service and date of birth are incompatible, the Birth notification form came in too late (foal older than 14 days), presenting the foal for identification was too late (foal older than seven months), etc.
3 Main section and B-Books
The KFPS has a Main section and several B-Books. Compared to the horses in the Main section the horses in the B-Books generally represent a lower breeding value.
Foals will be entered in the Main section if their sire is an approved stallion and if two out of the following three are approved stallions: the dam´s sire, granddam´s sire and great-granddam´s sire.
Foals will be registered in B-Book I if the foal´s sire is an unapproved (Foal Book) stallion who had a KFPS breeding license at the time of the foal´s conception.
Foals will be registered in B-Book II if the sire is an unapproved, KFPS-registered (Foal Book) stallion who does not have a breeding license.
Foals will be registered in the D-Book if the foal´s sire has been approved by a KFPS-affiliated studbook but has not been approved by the KFPS.
Offspring of mares who have been registered in any of the B-Books can be upgraded to a hierarchic book/register (and ultimately the Main section) if they have been sired by approved stallions or stallions with a breeding license. The above rules are a rough outline of the exact regulations which can be looked up under Registration Regulations.
The KFPS organises a number of examinations in various countries. It is possible to enter horses for examinations via the online portal Inspections on the KFPS website. To enter horses for inspections, members outside the Netherlands are advised to get in touch with the breeding association in question. During examinations horses can be awarded premiums and predicates that are of great consequence for their breeding value.
Eligible for the Star predicate are all mares, stallions and geldings of at least three years old whose exterior and (in-hand) movement earn them a place in the higher segment of the population. On average a third of all inspected horses receive the Star predicate.
Eligible for the Crown predicate are all mares, minimum age three, who rank among the best horses in terms of exterior and who have achieved at least 77 points in performance testing (ABFP or IBOP) or have earned the Sport predicate. Out of all inspected mares around 5% are awarded the Crown predicate.
The Model predicate can be awarded to mares with a minimum age of seven who have nursed at least one foal. The requirements for the Model predicate are equivalent to the Crown requirements but considering the age limit sustainability and the demands for exterior are slightly higher. Out of all inspected mares around 1% are awarded the Model predicate.
The Sport predicate will be awarded to mares, stallions and geldings who have achieved excellent results in sports in the disciplines dressage, driving dressage, combined driving or show driving.
The Preferent predicate will be awarded to mares and stallions with outstanding descendants. Mares will be declared Preferent if they have produced a minimum of four offspring who have minimally acquired the Star predicate.
The Performance predicate can be given to mares whose offspring achieve excellent results in sports. A mare is eligible for the Performance predicate if she has brought at least three offspring with the Sports predicate.
6 Notification of sale/death
All sales or deaths of a horse must be reported to the KFPS. This can be done by returning the Studbook Certificate (and passport) to the KFPS, if possible stating the name of the new owner. A horse can also be deregistered via Mijn KFPS. If a horse is deregistered by way of returning the Studbook Certificate the deposit (if the deposit has been invoiced) will be refunded.
On request the Studbook Certificate will be ‘stamped invalid’ (after the death of a horse) and will be sent back by the KFPS.
7 Registration after the purchase of a horse
After the purchase of a horse the Studbook Certificate can be sent to the KFPS complete with the new owner´s (and if possible the previous owner´s) details and address on the reverse side of the certificate. If this is not possible the registration can also be submitted in writing. This application (without certificate) must include the declaration of a veterinarian, equine passport consultant or a representative of the KFPS/foreign breeding association which states the transponder number. Studbook registration will only then take place if the (new) owner is a member of the KFPS.
If desired the new owner can also be listed on the Equine passport (EU). However, this is not mandatory.