KFPS Royal Friesian

INSPECTION REGULATIONS KFPS

Index
Article 1 General stipulations
Article 2 KFPS members and certificate registration in owner´s name
Article 3 Types of inspections
Article 4 Inspection classes
Article 5 Premiums
Article 6 Examination and micro-chipping of foals
Article 7 Inspection terms
Article 8 Linear scoring
Article 9 Markings
Article 10 Star declaration based on performance testing
Article 11 Veterinarian interventions
Article 12 Forbidden substances
Article 13 Presentation
Article 14 Grooming
Article 15 Appeal
Article 16 Liability
Article 17 Exclusion

Members of the KFPS can present their horses and foals for inspections at breeding days, additional examinations of the breeding chapters, studbook inspections and foal inspections, subject to the following terms and conditions. Inspections of stallions for studbook registration are subject to the Stallion Selection Regulations.

Article 1 General stipulations
These regulations have been established in accordance with that which is determined in the statutes and byelaws, the KFPS breeding goal and the registration regulations  of the Koninklijke Vereniging “Het Friesch Paarden Stamboek”.

Article 2 KFPS members and certificate registration in owner´s name
Only KFPS members are entitled to enter horses for examinations. Owner´s details on the application form must be identical to the details as registered with the KFPS. In case the details of the application do not correspond with the name of the registered owner then the registration certificate must be transferred to name prior to the examination. The horse can only be entered for an examination after transfer to name of the registration certificate.  

Article 3 Types of inspections
The KFPS recognises the following inspections:
1. Studbook inspections
Studbook inspections are organised by the KFPS. Studbook inspections are open to:
1.Foals;
2.3-year-old and older Foal Book mares/Foal Book geldings for studbook registration and possibly Star declaration;
3.4-year-old and older Studbook mares/Gelding Book geldings for Star declaration.
2. Breeding days
Breeding days are organised by breeding chapters and are open to all classes except stallions and selection for (preliminary) Crown and Model predicates. Only those horses will be inspected which have been entered for the class in question.
3. Foal inspections
KFPS members are authorised to organise foal inspections. At foal inspections only foals will be inspected. These inspections are scheduled to take place from September 1st onwards if a minimum of 30 foals have been entered. The person who has requested the inspection will be accountable for any risk and or costs and is also responsible for the entire organisation of the inspection. The cooperation of the KFPS will go no further than to provide the judges, passport consultants, registration forms and if needed, catalogues. The application for the organisation of a foal inspection must be handed in to the KFPS before May 1st. The KFPS reserves the right to reject an application. If the application is accepted the date for the inspection will be defined by mutual agreement.
4. Foal Book stallion inspections
Foal Book stallion inspections are organised by the KFPS and are open to 3-year-old and older Foal Book stallions. In exceptional cases this class can be included at Studbook inspections.
5. Centrale Keuring (Central mare show)
The Centrale keuring (Central mare show) is open to all horses which have received a first premium in the current calendar year. Model mares do not need the first premium. Dutch Star and Crown mares can only be declared (preliminary) Crown or Model at the Centrale Keuring (Central mare show).

Article 4 Inspection classes
A.Examinations for entry in Studbook. Eligible are all 3-year-old and older mares which have been registered in the Foal Book. The minimum height at withers must be 1.54m. If both exterior and movement are shown to be of sufficient quality the mares can also be declared Star. In that case the criterion for height at withers is a minimum of 1.56m.
B.Examinations for entry in Gelding Book. The 3-year-old and older geldings which are eligible must be registered in the Foal Book. For registration in the Gelding Book the geldings must have a minimum height at withers of 1.56m. If both exterior and movement are shown to be of sufficient quality the geldings can also be declared Star. In that case the criterion for height at withers is a minimum of 1.58m.
C.Examinations for the Star predicate(= upgrading). Eligible are all mares and geldings which have already been registered in the Studbook and have a minimum height at withers of 1.56m for mares and 1.58m for geldings and stallions.
From 2016 onwards parentage verification for mares will be a mandatory component of the Star Predicate.
D.Premium inspections for yearling mares
E.Premium inspections for 2-year-old mares¹
F.Premium inspections for 4-year-old and  older Star mares¹
G.Premium inspections for Star geldings¹
H.Premium inspections for Crown mares¹
I.Premium inspections for Model mares¹
J.Inspections for colts and fillies
K.Inspections of 3-year-old and older stallions for the Star predicate. To be eligible for the Star predicate stallions must have a minimum height at withers of 1.58m. Stallions can be entered for the so-called Foal Book stallion inspections.
L.Inspections of mares for the Crown predicate
Star mares can only be declared (preliminary) Crown at the Centrale Keuring (Central mare show). All 3-year-old and older Star mares are eligible for the ‘preliminary Crown declaration’. Minimum height at withers is 1.58m. For permanent Crown declaration mares must have completed either an IBOP or an ABFP test.
For both IBOP and ABFP tests the minimum result must be at least 77 points.
The average result for walk and trot must be a 7 with a minimum of 6 for each gait.
Permanent Crown status can also be achieved by obtaining the Sport predicate.
-   ¹ These classes are only held at breeding days
M.Inspections of mares for the Model predicate
Star or Crown mares can only be declared (preliminary) Model at the Centrale Keuring (Central mare show). All 7-year-old and older Star or Crown mares are eligible for the ‘preliminary Model declaration’. Minimum height at withers is 1.60m. To be eligible for (preliminary) Model the mare must have brought at least one foal.
For permanent Model declaration mares must have completed either an IBOP or an ABFP test. For both IBOP and ABFP test the minimum result must be at least 77 points. The average result for walk and trot must be a 7 with a minimum of 6 for each gait.
Permanent Model status can also be achieved by obtaining the Sport predicate.
N.
Owners of mares that receive a 1st premium at one of the inspections outside the Netherlands can either choose for assessment of a possible (preliminary) Crown and/or Model declaration to take place at the same inspection or alternatively, can choose to enter the mare in question for the Central Inspection. In case a 1st premium mare is assessed for (preliminary) Crown and/or Model at the foreign inspection but is not upgraded, then this mare can no longer be entered for the Central Inspection. Mares that have been (permanently) upgraded at foreign inspections are eligible to take part in the Central Inspection in the class of upgrading. The inspection is aimed at qualifying for the class in question and possibly taking part in the Championship.


Article 5 - Premiums
For the inspection classes under Article 4 the following applies:
-In the classes A up to and including E and J, the following premiums can be obtained: first premium, second premium, third premium or no premium. The inspection result will be reported on the studbook certificate.
-In the classes F up to and including H the horses will be assessed for referral to the Centrale Keuring (Central mare show). 
Those horses which are selected for the Centrale Keuring (Central mare show) will receive a first premium which will be reported on the studbook certificate. Horses that are not selected for the Centrale Keuring (Central mare show) will receive no premium. If a horse does not receive a premium this will not be mentioned on the studbook certificate. Even though taking part in the Centrale Keuring (Central mare show) is usually not very likely, at inspections in foreign countries the classes are judged by these same criteria.

-Model mares (Class I) which are judged at breeding days will receive a first premium.

-Stallions (Class K) will not receive premiums. There are two classes: Star or no Star.


Article 6 - Foals: judging, identification and registration.
1. Judging foals
All foals should have been presented for judging at breeding days or studbook examinations before September 30th  of the current calendar year. All foals born after August 16th of the calendar year have dispensation from this rule and can be presented at the Studbook inspections in October.
Minimum age for judging foals is six weeks. Presenting foals younger than six weeks for inspections is entirely at the owner´s risk.
If the foal has received a premium this will be reported on the issued inspection form. If the foal has not received a premium or has not been judged, this will not be mentioned on the issued inspection form.
2.Identification of foals
The Law requires identification and micro-chipping of foals within six months of birth. If the owner fails to do so any horse older than six months will only be issued with a restricted passport (i.e. the horse is excluded from the food chain for human consumption).
The foal must be identified (micro-chipped) by a certified equine passport consultant. There will be a qualified team of equine passport consultants on site at all inspections, arranged by the KFPS. If micro-chipping of the foal does not take place during any inspection then the passport application must be submitted together with an application form which has been completed by an equine passport consultant or a qualified veterinarian and must include the applicant´s signature.
The application form must be handed in at a Passport Issuing Organisation within seven days after micro-chipping took place. When the equine passport consultant has received the application form this requirement has been met.
3. Foal registration
The KFPS will only process studbook registration of Friesian  horses for the benefit of its own members. Studbook registration includes, for instance, the registration of a horse´s lineage. For a proper registration of lineage the following rules must be observed:
-At the time of identification (micro-chipping) the foal must be at the dam´s side. If this is not the case then registration of lineage can only be carried out by DNA verification. Said DNA verification will take place at the owner´s expense. If the lineage cannot be retrieved by DNA verification then the organisation will only issue an identification document (passport) without details with respect to lineage. 
In the event of death of the foal´s dam during the time of lactation the foal must be micro-chipped by a veterinarian within one week. When this is the case the application must include a veterinarian statement confirming the dam´s death. If the one-week period has been exceeded then verification of lineage must be carried out by DNA testing at the owner´s expense.
-Foals must be chipped within six months of birth. If micro-chipping of the foal takes place later than six months after its birth then verification of lineage by DNA testing is required prior to registration. Said DNA verification will take place at the owner´s expense.
4. Judging of foals is optional but micro-chipping of foals is mandatory! However, if a foal is presented for judging then micro-chipping of said foal must take place at that same inspection. Foals which have been micro-chipped by a veterinarian can also be presented for judging.
Only micro-chipping of foals is also possible, this can be done at breeding days and studbook inspections. For micro-chipping only it is not necessary to send in a written application form. There is a micro-chipping team at every inspection and you can present your foal between 09.00am and 10.30am. The original document must be handed in to the micro-chipping team. For foals this is the (blue paper of the) birth confirmation (in the case of horses, this is the studbook paper).
You are required to sign an authorisation for the direct debit of the costs on site.
5. Passport
The Law requires micro-chipping of foals to take place between a minimum age of six weeks and a maximum age of six months. If a foal younger than six weeks is presented for micro-chipping this is entirely at the owner´s risk and is excluded from insurance. According to EU legislation all horses must be fitted with a micro-chip from 2004 onwards. After micro-chipping each horse will be issued with a passport. From 2004 onwards horses/foals older than six months may no longer be transported or be presented at inspections without a passport. A passport is a document of identification that must always stay with the animal in question.
6. Insurance
Up to this moment thousands of foals and adult horses have been fitted with a micro-chip. This is basically a rather simple process that can be carried out without problems. If however, something does go wrong following the insertion of a transponder, then you can report the damage which has been caused by said insertion of the transponder to the Studbook office in Drachten.

Article 7 Inspection terms
1.One inspection per calendar year
Horses and foals may be presented for inspection on just one occasion per calendar year. If horses are presented at examinations on more than one occasion per year only the first result will be valid. However, judging fees will be invoiced. These rules do not apply to the Centrale Keuring (Central mare show) and the Stallion Inspection.
2. Presenting a lame horse for judging is the owner´s responsibility
If a horse turns out to be lame just before the examination the owner has the right to withdraw the horse and later present it again at another examination. If however the owner decides to go through with the examination then this is the owner´s responsibility and the judging result will be valid.
3.Shoeing
Shoeing of horses is allowed in all judging classes as long as the shoeing is in line with the criteria: standard shoes, maximum thickness 8mm and maximum width 25mm. Shoeing may not be fitted with wedges, soles or other appliances. If a horse is shown to wear shoeing which is not in line with the criteria then the jury is authorised to exclude the horse from judging or to declare the result invalid. Yearlings are judged without shoeing, at breeding days as well as at the Centrale Keuring (Central mare show).
4. Registering for Studbook inspections, Foal Book stallion inspections, foal inspections and Centrale Keuring (Central mare show)
Registering for Studbook inspections, Foal Book stallion inspections, foal inspections and Centrale Keuring (Central mare show) is done by filling in a special application form. The form must be completed in full. Another option is to register the horse/foal for a Studbook inspection on the KFPS website (www.kfps.nl). On registering you also have to complete and sign the once-only authorisation for direct debit. The authorisation is a standard constituent of the application form. It is the sender´s responsibility to monitor the processing of the application. If an application has not been processed this must be reported by phone to the KFPS within two working days. Any applications received after the closing date will not be processed! Additional entries will not be accepted.
A maximum number of foals and mares can be judged at inspections. The determining factor is the date of receipt of the application form. As soon as the maximum has been reached all remaining foals and horses will automatically be reassigned to the next inspection.
5. Categorising classes
The horses/foals entered for judging will be divided into groups of 15. Foals will be separated into filly and colt categories. Next, categorisation will take place on the basis of age. The inspection ring will be open to each group for a set duration of time. These times are listed in the catalogue under the class in question. If a horse/foal has not punctually checked in at the ring then the ring will be closed and judging of the animal in question will not take place. The ring steward decides in which order the horses will be judged.
6.  Vaccinations
All vaccinations must be recorded on the passport. A vaccination certificate is only then valid if it can be verified to belong to the horse which is taking part in the inspection and if it confirms that the horse in question has been vaccinated against influenza in the following way:
A.An initial course consisting of two injections with the 2nd injection being administered at least three and at the most thirteen weeks after the first injection;
B.Thereafter annual injections which must be administered within a maximum of a 12-month interval after the previous injection;
C.The most recent vaccination must have taken place at least one week before the inspection.
This treatment must be confirmed by way of signature and stamp of the veterinarian who has carried out the vaccination. It is advisable to vaccinate foals starting at the age of four months (no sooner with regard to immunity via colostrum/beestings).
The vaccination certificate (passport) must be handed in for verification at the KFPS administrative office prior to the inspection. Horses which do not have the required vaccinations will be denied access to the examination grounds and therefore will not be judged.
7. Bridle numbers
All horses must have bridle numbers which have been issued by the organisation of the inspection. For each set of bridle numbers a deposit of €10,- must be paid. After the bridle numbers have been returned undamaged to the KFPS administrative office the €10.- deposit will be refunded. Horses and foals which are presented with non-KFPS bridle numbers will not be judged.
8.Handing in entry forms
Entry forms of mares and geldings entered for inspections must be handed in to the KFPS administrative office prior to judging of the horse in question. If the entry form has not been handed in at the administrative office before the start of the inspection then the horse cannot be judged at the inspection where it had been entered.
9.Cancellations
If a horse/foal does not appear at a studbook inspection a veterinarian statement must be submitted to the KFPS administrative office. In case this statement cannot be submitted (at the last one day after the inspection) then the judging fees will be invoiced by way of the authorisation which was signed when the horse was entered.

Article 8 - Linear scoring
Linear scoring applies to all horses presented for entry in the Studbook and all Foal Book stallions entered for inspections. The form contains 25 linear characteristics (upper bar) and 5 assessment characteristics (lower bar). After the inspection the scoring form of the scored horses will be sent to the owners. Linear scoring provides information about a horse´s characteristics and can therefore be used as a tool in the selection of stallions. Linear scoring is also used to establish the sire´s breeding value. Horses entered for upgrading classes are only scored on the lower bar.

Article 9 Markings
1.Only horses that are entirely black are eligible for registration in the Studbook Register for stallions and mares and the Gelding Book. For foals some white markings are allowed at the time of awarding premiums and studbook entry.
- markings on the face (star) if above the eye line and with a maximum diameter of no more than 3.2cm. Some scattered white hairs above the eye line are also allowed
- white (spots) on the soles of the feet
Not allowed are:
- markings on the face below the eye line
- markings on the face larger than a diameter of 3.2cm
- markings on the body (roan)
- markings on the legs, including the hoof wall
2.Horses and foals with markings that are not allowed will not be eligible for studbook entry and/or premiums.
3.For stallion selections more stringent criteria prevail for the allowances of markings. These criteria are described in the Stallion Inspection Regulations.
4.It is not allowed to camouflage or mask markings at the time of foal inspections and inspections  of horses for registration in the Studbook.
5.markings are recorded on the studbook certificate.
6.In cases where unacceptable markings are found the KFPS has the authority to invalidate any previous inspection results (premiums, studbook entry).
7.In the event that unacceptable markings are the result of external factors which can be confirmed and substantiated by (veterinary) statement, these will not stand in the way of premiums and studbook entry. It is at the discretion of the KFPS to weigh and assess each case.

Article 10 Star declaration based on performance testing
1.Stallions, geldings and mares with minimum age of 4 which are not eligible for Star on the basis of movement can still be selected for performance testing (ABFP or IBOP) by the judges. If the horse receives a minimum of 6.7 for basic gaits the horse will then receive the Star predicate without further assessment by the attending judges. The minimum allowed score for one of the basic gaits is a 5.
2.This situation applies to horses that have met the Star criteria for exterior but have not shown enough movement in-hand.

Article 11 Veterinarian interventions
1.Horses that have been given medicines are listed on the ‘Hippisch Dopingreglement KFPS’ (KFPS Equine Dope Regulations) are excluded from inspections. These horses will be referred to another inspection and at that time must obviously be free from any substances that are on the FEI Equine Prohibited Substances List.
2. Surgical interventions
If for any reason a horse has undergone surgery, such as a neurectomy (removal of nerve section) , tenotomy (tendon transection)  or any other operation, the owner is required to hand in this information in writing together with the entry form. Each ‘treatment’ that the horse has undergone in between the time of entry and the inspection must be reported to the judges´ attending veterinary advisor prior to the inspection. Horses of any owner who is found to be at fault will be regarded as rejected (i.e. not selected for the Centrale Keuring (Central mare show)). Failing to report the above-mentioned interventions will lead to the expulsion of the owner as member of the KFPS. Additionally, the horse in question will be crossed off the register in which it had been registered. This rule applies to all horses registered in the name of the owner in question. 

Article 12 Forbidden substances
At the time of inspections and other KFPS events all horses must be free from substances as listed on the FEI Equine Prohibited Substances List which are considered inadmissible. The ‘Hippisch Dopingreglement KFPS’ (KFPS Equine Dope Regulations) applies to all inspections and KFPS events.

Article 13 Presentation
1.  Handlers
At inspections horses are presented in-hand by a runner and an assistant. No other parties are allowed to enter the ring.
2.Outfits
Anyone presenting the horse must wear a white outfit with the inclusion of white trainers. This dress code also applies to assistants.
3.  Presentations
All horses must be presented to demonstrate their natural movement. In the event of excessive use of the whip the judges have the authority to call off the inspection.

Article 14 Grooming
The black coat colour and feathers are breeding characteristics. Dyeing or any other interferences aimed at blackening coat or feathers is inadmissible. Therefore it is not allowed to add hairs or any other materials to mane or tails (extensions) or trim any part of the mane except for a small bridle path with a maximum width of 2cm, or pull/cut hairs at the horse´s dock.
The use of any form of glitters is decidedly undesirable.



Article 15 Appeal
Inspection results are open for appeal. Options for appeal are requests for a re-inspection or re-measurement.
1.Re-inspections
The KFPS offers the option for a re-inspection. The re-inspection will be carried out by another jury. Re-inspection of a horse is firmly scheduled to take place at the time of the next upcoming re-inspection. Applications for re-inspection must be sent in writing to the KFPS administrative office within seven days after the horse has been inspected. When a horse is re-inspected the result of the first inspection will be nullified. The outcome of the re-inspection will be binding. In case a horse was submitted to linear scoring at the time of the first inspection the linear scoring will be repeated at the re-inspection.
2. 2.Re-measuring
Any objection to the outcome of measuring can be submitted in writing to the administrative office up to 15 minutes after measuring took place. The re-measurement will be carried out by another individual who will be using the same measuring stick. The outcome of re-measuring will be binding without the option for appeal.

Article 16 Liability
The KFPS cannot be held responsible for any damage or accident to people, horses and equipment. Participation and attendance is strictly at the risk of the individual. Owners agree to accept prevailing regulations and disciplinary regulations. On assignment all applicants declare to be fully and unconditionally bound by the ruling of the Board both regarding the assessment of horses as well as the interpretation of regulations.

Article 17 Exclusion
If conditions of these regulations are not complied with the KFPS has the right to exclude a horse from participating. The KFPS also has the right to nullify inspection results if (afterwards) conditions of these regulations have evidently not been complied with.

Version May 2016 (adapted as a result of the meeting of the Member Council on May, 27 2016)